All DCA grants are reimbursement grants, meaning that a contractual service must be completed before the full payment can be made to the grantee. However, DCA grants contracts are structured so that a grantee may choose to receive the grant in two payments Check your contract’s APPENDIX B to verify each payment amount.

 

INSTRUCTIONS FOR THE FIRST PAYMENT:

  1. Print, complete, and sign the DCA Grants Invoice Form accessed through this link. Copy the exact “Service to be Provided” language from the Appendix B of your contract into the blank space in the center of the form.
  2. On your letterhead provide a listing of committed costs or incurred estimated-expenses equal to (or greater than) your first payment amount. The listing should include the vendor name or type of service, date, location(s), and amount(s) incurred. If you have receipts or cancelled checks, keep them in your records; do not send them with the invoice to the Grants Program. Your signature under penalty of perjury on the invoice form assures us that the services have been planned or started accurately. Do not include expenses for food, travel, accommodations, insurance or any of the items that are not reimbursable with civic funds. Showing a match (double the payment requested, for arts organization grantees) is encouraged but not required.

 

INSTRUCTIONS FOR FINAL REIMBURSEMENT:

  1. Print, complete, and sign the DCA Grants Invoice Form accessed through this link. Copy the exact “Service to be Provided” language from the Appendix B of your contract into the blank space in the center of the form.
  2. Print, complete, and sign a Final Narrative Report Form (six pages). Your signature is required at the top of this form.
  3. Print, complete, and sign a Final Financial Report Form (two pages).
  4. Include in the package to be mailed to DCA, please also include: one flyer per service/location, printed brochures, screen captures of web pages, and/or publications that include the DCA Logo and/or the wording: This [program, exhibition, concert, performance, workshop, etc.] is made possible in part by a grant from the City of Los Angeles, Department of Cultural Affairs.

 

STATUS UPDATE & FINAL EVENT NOTIFICATION:

For status communications please submit two updates each year regarding your grant contract(s).

When you have not completed your grant funded project by March 1 of the grant cycle, you are required to submit the Status Form accessed through this link. The purpose of this form is to confirm that the project is in-progress and will be fully and accurately completed by June 30; or, to inform DCA that the project is facing challenges that may prevent it from being completed by June 30. If contract modification are required, they should be discussed with the staff no later than March, and officially requested by April 1 on an Amendment Form available from the staff.

Approximately 30 days prior to the start of the full series or culminating event of the project, all grantees are required to submit a Final Event Notification Form accessed through this link. This is the only form which is currently completed and submitted online.

 

MAIL REPORTS & INVOICES TO:

Dept. of Cultural Affairs, Grants Program
201 North Figueroa Street, Suite 1400
Los Angeles, CA 90012

 

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