Request for Qualifications (RFQ) Call for Art Handling Firms


$10,000 - $60,000


May 28, 2019 - 11:59 pm




Ligeia Gorre, Arts Manager or (213) 202-5546

The Department of Cultural Affairs (DCA) is seeking professional Art Handling Firms interested in providing support to various Art Exhibition Programs administered in partnership with DCA. The Art Exhibition Programs support diverse contemporary art featuring two and three dimensional artwork, media based artwork and large scale installations. These temporary exhibitions are sited within non-traditional gallery and museum sites such as airports, City buildings, and outdoor public spaces that host temporary rotating exhibitions.
Due to the sensitive locations for exhibitions at some of our exhibition sites, employees of the selected Art Handling Firms identified through this RFQ may be required to obtain security badge clearance, which will be granted directly by the City to each Art Handling Firm employee upon successful completion of training and screening.
Working closely with City Staff, guest curators and artists, the Art Handling Firms pre-qualified through this Call will be required to provide installation, de-installation, packing and transportation services for art exhibitions commissioned by the Department on an annual basis.

Each Art Handling Firm’s submission will be assessed according to several criteria pertaining to the following professional qualifications:
1. A Firm’s experience of working in non-traditional exhibition sites as well standard exhibition sites;
2. A Firm’s knowledge and experience of museum level standards in preparing artwork installation and de-installation plans, risk assessment reports, incoming and outgoing condition reports;
3. A Firm’s capacity for serving as a temporary repository and/or storage for artworks; including insurance coverage for stored artwork;
4. A Firm’s knowledge and experience of packing and protecting artwork for local transit including knowledge of a range of designing and fabricating the appropriate and most economical packing options, insurance coverage for same-day transportation to and from exhibition site;
5. A Firm’s experience in all aspects of installing and de-installing art exhibitions, including museum-level standards proper handling, mounting and dismounting of two and three dimensional artwork; the assembly, installation, disassembly and de-installation of multi-media and/or audio-visual equipment and components; the proper use and storage of hand and power tools; the proper use of scaffolding and lifts during installation and de-installation;
6. A Firm’s capacity to deploy staff to work graveyard or overnight shifts;
7. A Firm’s staff’s carpentry, electrical, and woodworking skills, including knowledge of a range of building materials, associated equipment and basic painting, spackling, sanding experience;
8. A Firm’s staff’s capacity to withstand light to heavy physical labor, including kneeling, reaching, pushing, pulling, climbing stairs, and lifting up to fifty (50) pounds;
9. A Firm’s knowledge and demonstrated practice of safety procedures during installation and deinstallation, including CAL OSHA standards and proof of general liability and workers compensation insurance coverage.

This RFQ is open to Art Handling Firms based in the county of Los Angeles. Employees of the City of Los Angeles are ineligible to apply. Applicants are encouraged to register on the City of Los Angeles Business Assistance Virtual Network (BAVN). If your organization has previously received commissions, grants or contracts from the City of Los Angeles, then you have already registered on BAVN. If you are a new applicant, go to to register to bid for a City of Los Angeles business commission, grantor contract. Technical support for BAVN may be requested by emailing Sometime thereafter you may receive requests from BAVN to verify your location, the percentage of your workforce that lives in the City of Los Angeles, your status as a minority-owned/operated business, and your status as a women-owned/operated business.

A selection committee comprised of arts exhibition professionals, City Exhibition Staff, as well as DCA representatives, will convene to review the submissions received in response to this RFQ. Upon reviewing all submissions, the committee will establish a Roster of Pre-Qualified Art Handling Firms eligible to provide services in association with the Art Exhibition Programs administered by DCA. The 2019 Roster of Art Handling Firms will go into effect immediately and remain active for a term of three (3) years, with the option to renew for one (1) additional year.

Project budgets may range from $10,000 – $60,000.

DCA reserves the right to decline all submissions and cancel this RFQ, or any roster of pre-qualified arts professionals, at any time. The Art Handling Firms pre-qualified as a result of this RFQ are not guaranteed a contract with DCA. This RFQ is subject to the Minority/Women Business Enterprise, Equal Opportunity, Living Wage, Contractor Responsibility, Equal Benefits and First Source Hiring Ordinances, Slavery and Border Wall Disclosure Ordinances as well as any other ordinances in effect.

SUBMISSION PROCESS & REQUIREMENTS All applications must be submitted electronically to Ligeia Gorre, Arts Manager, at DCA, A complete application must include the following in PDF or MS Word format:
1. CURRICULUM VITAE (CV) of the Art Handling Firm, four (4) pages maximum, must include CONTACT NAME / BUSINESS NAME/ ADDRESS / CITY / STATE / ZIP CODE / TELEPHONE / EMAIL;
3. WORK SAMPLES of one (1) example Condition Report, one (1) example installation plan and one (1) example risk assessment report.

DEADLINE Deadline to apply is Tuesday, May 28th, 2019 at 11:59 p.m. Incomplete and late applications will be deemed ineligible and will not be considered.


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